Executive Assistant

Description of the Job Offer

Summary

Description:

Are you known for your strong organisational skills, your ability to keep a clear overview in complex environments, and your talent for making things run smoothly within international teams? This opportunity might be for you.

For one of our clients, an international organisation active in the field of sustainable mobility and public transport, we are currently looking for an Executive Assistant

Your main responsibilities will include:

  • Daily agenda management and general office coordination
  • Administrative support including light accounting, invoicing follow-up and budget assistance for the department
  • Supporting internal communication and ensuring smooth coordination between consultants and team members
  • Preparing and following up on meetings (drafting agendas, presentations, minutes)
  • Planning and organising business trips
  • Managing the logistics of conferences, seminars and workshops
  • Coordinating publications (reports, newsletters, communications)
  • Managing and updating contact databases
  • Dispatching EU affairs-related external information (news, events, etc.)
  • Providing minor administrative support on selected EU projects
  • Handling written correspondence and phone communication

You will also play a key coordinating and federating role within a team of approximately six people who are frequently seconded or travelling. Ensuring alignment, encouraging on-site collaboration when needed, and contributing to a strong team spirit will be an important part of the position.

Profil

  • Excellent organisational skills and ability to prioritise effectively
  • Strong written and verbal communication skills
  • Excellent level of English (written and spoken) and French; any additional EU language is an asset
  • Strong proficiency in IT tools (Word, Excel, PowerPoint, Teams, SharePoint, etc.)
  • Previous experience in a similar role
  • Experience within an international organisation is a strong asset
  • Proactive, flexible, diplomatic and solution-oriented mindset

Offre

  • A full-time permanent contract with immediate start
  • A competitive salary of approximately €3,500 gross per month
  • An international and multicultural working environment
  • A key coordination role with real organisational impact
  • A dynamic and engaged team operating in a meaningful and forward-looking sector

If you are looking to join an organisation where structure, coordination and international collaboration truly matter, we would be delighted to hear from you.

Entreprise

Our client is an international association specialised in public transport and sustainable mobility worldwide

Country
Belgium
City
Function
Administration / Secrétariat, Direction / Management
Requirements

Contact details for applications

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Published by VIPTJ-Aggregator. Originally found at: URL of the original publication

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