Administrative Assistant EN/FR/NL

Opis oferty pracy

Podsumowanie

Description:

1. Assistance to the Membership Services & Events Department :

  • Provide full administrative support including travel arrangements
  • Management of the full membership invoicing with BOB 50 commercial tool
  • Provide full organisational and administrative support

2. Travel coordinator :

  • Plan and manage travel arrangements
  • Proceed with accommodation group bookings
  • Gather all travel information in a follow up sheet
  • Register colleagues to event
  • Proceed with visa when appropriate
  • Conference material follow-up
  • Re-invoicing follow-up when needed

3. Assistance to the Legal Department :

  • Provide full administrative support including travel arrangements and expenses reports to the General Counsel

4. Internal meetings :

  • Provide full administrative and logistical support to the meeting organizer
  • Support the organiser and the participants during the meeting
  • Meeting material follow-up (archive any useful documents)

5. Office supplies/stationery :

  • Management of stocks and supplies
  • Requests quotes and regularly meet with suppliers to get competitive prices

6. Back-up tasks :

  • Ensure operational, flexible and efficient back-up tasks when required

7. Office general :

  • Check all incoming faxes and post from the letterbox, scan & e-file important documents and distribute to each member of staff
  • Ensure that visitors are properly welcomed and that proper control of access to the offices

8. P hone :

  • An excellent phone manner is essential to the good reputation of the company

9. Cooperation :

  • Very close cooperation and communication among the staff

Profil

  • Strong organisational skills and attention to details
  • Flexibility and ability to produce results on time
  • Ability to work with figures and documents to produce high quality work
  • Highly developed social and communication skills
  • Self-starter capable of judging when and how to take initiatives
  • Computer literacy (Windows, Word, Excel, Access, Internet)
  • Fluency (written and spoken) in English, Dutch AND French

Offre

  • The company offers you a temporay full time job
  • In addition to have the opportunity to earn a good salary, you will also have the opportunity to work in a pleasant environment
  • Cooperation between colleagues is a fundamental value for this company

Entreprise

This company is a worlwide professional association of service operators located in Brussel.

Kraj
Belgium
Miejscowość
Funkcja
Administration / Secrétariat
Wymagania

Dane kontaktowe do wniosku

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