KI Officer

Description:

MAIN DUTIES

Provide organisational support to colleagues from the unit
Plan and organise logistics for all unit activities (internal and external meetings, conference calls, events, etc...)
Support Knowledge management & production
Assistance on some specific projects and tasks
Follow-up and update the database, related pages & sections of online platforms (Efficy, MyLibrary, MyNetwork...)

RESPONSIBILITIES

Act as point of contact between the members and our organisation for the assigned tasks
Handle and follow-up requests and queries from members and managers
Support the Units Managers in designing programmatic activities
Manage speakers and programmes for ad hoc knowledge related events
Organise and Support internal/external meetings when needed/required and be the main contact of the unit for logistics aspects
Keep track of the update of all ad hoc related documents and make sure that they are internally well promoted and distributed
Compose and type regular correspondence, like invitations and informative material
Work closely with the Units Managers to design activities and tools to ensure high quality outcomes
Support the Units Managers for the production of papers and publications
Take minutes of meetings and write them in an agreed format
Perform any other reasonable duties as directed by line management
Liaise with the administrative secretary for unit relative topics
Fulfill his/her responsibilities and tasks according to the RISE values

Profil

PROFILE

Excellent organizational skills and multi-tasking abilities
Hands on experience with MS Office, Internet and Excel
Excellent knowledge of English and French (oral and written). Solid knowledge of Spanish and/or German is an asset
Understanding of office management and daily operations
Excellent written and oral communication skills and the ability to communicate clearly and effectively to an audience
Experience of delivering work within strict deadlines
Ability to build effective working relationships with internal and external stakeholders to work collaboratively to achieve objectives
Problem-solving attitude and sense of initiative
Strong ability to work flexibly and autonomously to meet/manage changing priorities for the team and our organisation
Ability to travel and to work under pressure (mainly for on-site events)
Knowledge of Efficy is an asset

Offre

We offer you an interim contract for a permanent position.

It will be an opportunity to work in a dynamic and international environment and contacts with its members worldwide.

Homeworking is possible

Entreprise

Our client is an international association.

Belgium

Administration / Secrétariat, Direction / Management

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