Experienced Management Assistant FR/EN in a Green cosmetic firm

Description of the Job Offer


For an international group located on Avenue Louise, center of Brussels, I'm looking for a Management Assistant to assistant the C- Level Team of 4 people. the company is active in the green sector

Client Details

the company is active in the green sector and technology, it's a growing fast company with many opportunities to develop different skills


Typical activities :

  • Proactively managing the agenda of the executives
  • Manage and organize associated travel and accommodation requirements
  • Organize meetings (internal and external), events and all related topics
  • Client document production in MS Word, Powerpoint
  • events and seminars organisation from A to Z
  • Act as a first point of contact for incoming internal and external contacts via phone (call handling) and e-mail
  • Sort, screen and prioritize incoming mail (by post, by fax, drafting responses to correspondence where appropriate and flagging key actions)
  • Database management and filing of documents
  • Assist the executives in managing workload and keep a record of priorities set by the executive
  • Provide assistance in the preparation and reviewing of invoices
  • Provide assistance in the QRM formalities of the executives, i.e. in the process of the creation of new clients, drafting of engagement letters/proposals, requesting of pre-approvals, the transferring of their time of newly created clients from the temp code to the newly opened code
  • Input and update contact persons of the clients of the executives


Your profile

  • You own a Bachelor degree in Office Management/ Languages
  • Very good knowledge of Microsoft Office
  • Fluency in French and English
  • Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize)
  • Strong communication & interpersonal skills to perform successfully in a fast-paced and client oriented environment
  • Professional, dedicated & hardworking
  • Proactive, able to take initiatives & flexible
  • Stress-resistant (able to work towards deadlines efficiently)

Job Offer

Interesting salary and pakage according your experience

Administration / Secrétariat, Assistance

Contact details for applications

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